Project Management

PMè Project Management is the discipline of planning, organizing, motivating,
and controlling resources to achieve specific goals.
– Plan – Execute – Monitor – Close. These are the five main process groups of
the project management life cycle.

Each portion of the life cycle has its own process and
set of deliverables. For example, during the initiation phase, project
managers, stakeholders, and team members will be working on the project
proposal and scope statement. During the closing phase, project managers will
work on the closing documents and the process of putting the project to bed

  1. Initiation

The initiating
processes determine the nature and scope of the project. The initiating stage
should include a plan that covers the following areas

Analyzing the business needs / requirements in measurable

Reviewing of the current operations

Financial analysis of the costs and benefits including a

Stakeholder analysis, including users, and support
personnel for the project

Project charter including costs, tasks, deliverables, and

  1. Planning
    and design: The main purpose is to plan time, cost and resources
    adequately to estimate the work needed and to effectively manage risk
    during project execution.

Project planning generally consists of,

Determining how to plan (e.g. By level of detail or
rolling wave)

Developing the scope statement

Selecting the planning team

Identifying deliverables and creating the work breakdown
structure(Work packages to drill down to all levels)

Identifying the activities needed to complete those
deliverables and networking the activities in their logical sequence

Estimating the resource requirements for the activities

Estimating time and cost for activities – Finance

Developing the schedule

Developing the budget – Finance

Risk planning

Gaining formal approval to begin work

  1. Execution
    and Construction:
    When you’re executing the
    project, you’re carrying out the pre-defined tasks for that project. The
    project execution process group is the phase during which all of the
    aspects that you have planned out carefully will be carried out. During
    this phase of the project, you will be making heavy use of the project
    plan and of any project tracking tools you have selected.

generally consists of,

a)    Direct and Manage Project execution

b)    Quality Assurance of deliverables

c)     Acquire, Develop and Manage Project

d)    Distribute Information

e)    Manage stakeholder expectations

f)     Conduct Procurement

  1. Monitoring
    and controlling systems:
    We check to see whether the
    various milestones are being met, what the quality of work being performed
    is and the progress being made by the team as a whole

generally consists of,

a.     Measuring the ongoing project
activities (‘where we are’)

b.     Monitoring the project variables (cost,
effort, scope, etc.) against the project management plan and the project
performance baseline (where we should be)

c.     Identify corrective actions to address
issues and risks properly (How can we get on track again)

d.     Influencing the factors that could
circumvent integrated change control so only approved changes are implemented.

e.     Project maintenance is an ongoing
process and it includes

Continuing support of end-users

Correction of errors

Updates of the software over time

  1. Completion/Closing:
    During the closing phase, files
    are archived (making room for new projects), closing forms are filled out,
    and lessons are recorded in order to make the next project run more

    1. Project
      close: Finalize all activities across all of the process groups to
      formally close the project or a project phase
    2. Contract
      closure: Complete and settle each contract (including the resolution of
      any open items) and close each contract applicable to the project or
      project phase
    3. A Sign-Off for Closing Your Project Out

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